Effective Date: 01/09/2024
Last Updated: 13/08/2025
1. Who We Are
Suffolk Bengali Society is a registered charity based in Suffolk, UK. Our mission is to promote Bengali culture, heritage, and community welfare.
Contact Details:
Email: suffolkbengalisociety@gmail.com
Website: https://suffolkbengalisociety.org.uk
2. What Data We Collect
We may collect and process the following personal data:
- Name
- Email address
- Phone number
- Postal address
- Age
- Event participation details
- Dietary details
- Donation records
- Volunteer information
3. How We Collect Data
We collect data through:
- Website forms
- Event registrations
- Email communications
- Volunteer sign-ups
- Donations and fundraising platforms
4. Why We Collect Your Data
We use your data to:
- Communicate with you about events and updates
- Manage memberships and volunteers
- Process donations and issue receipts
- Comply with legal obligations
- Improve our services and outreach
5. Lawful Basis for Processing
We process personal data under the following lawful bases:
- Consent: You have given clear permission.
- Legitimate Interests: For community engagement and event management.
- Legal Obligation: For financial and regulatory compliance.
6. Data Sharing
We do not sell or rent your data. We may share it with:
- Trusted service providers (e.g., email platforms)
- Regulatory bodies (if legally required)
7. Data Retention
We retain personal data only as long as necessary:
- Event data: up to 7 year after the event
- Donation records: up to 7 years (for financial compliance)
- Volunteer data: while actively involved + 5 year
8. Your Rights
Under UK GDPR, you have the right to:
- Access your data
- Correct inaccuracies
- Request deletion
- Withdraw consent
- Object to processing
To exercise these rights, use Contact Us form or email SuffolkBengaliSociety@gmail.com
9. Security Measures
We use secure servers, encrypted communications, and access controls to protect your data.
10. Cookies
Our website may use cookies to enhance user experience. You can manage cookie preferences via your browser settings.
11. Changes to This Policy
We may update this policy. Changes will be posted on our website with the updated date.
12. Contact Us
For questions or concerns about this policy, use Contact Us form or email SuffolkBengaliSociety@gmail.com
Suffolk Bengali Society 